Under new guidelines for NSW government agencies, the names and addresses of all entities which submit responses for tenders are to be published. The guidelines came into effect on 1 January 2008.
This new requirement was contained in revised guidelines for NSW government agencies in relation to what, how and when specific information arising from government tenders and contracts should be publicly disclosed, and what information should remain confidential. The new guidelines apply to contracts entered into from 1 January 2008, and all agencies must be fully compliant by 31 March 2008.
According to the guidelines, information about tenderers must be posted on the government website www.tenders.nsw.gov.au. For routine tenders, these details must be published within 7 days of the tender closing. For multi-stage tenders, the details must be posted within 7 days of the entities being advised of their short listing.
The guidelines apply to all government contracts, irrespective of the method of tendering or negotiation, and include contracts awarded from panels.
The guidelines apply to all agencies including Government Trading Enterprises but excluding State Owned Corporations and Department of State and Regional Development contracts which involve industry support. State owned corporations are encouraged to voluntarily adopt the guidelines.
According a Premier’s Memorandum of 8 February that accompanies release of the new guidelines, they are designed to “… provide greater consistency and transparency in government contracting.”
At present, the Department of Commerce does not have a system in place to provide this information with the online tender listing, and is unsure when this information will be available. In the interim, Commerce has issued a list of the names and addresses of all companies that have lodged tenders from 31 March to 31 December 2007. This list will be published each week on the NSW Government tenders website until the new reporting system is in place.