Fair Workplace Australia (FWA) has issued a request for tender (RFT) calling for an Electronic Document and Records Management System (EDRMS), with functionality designed to provide efficient records capture and a four-tiered data classification scheme.
FWA, which began operation on 1 July 2009 after assuming the functions of the Australian Industrial Relations Commission and the Australian Industrial Registry, issued the tender on March 17. Service providers have until 12 April to respond, with successful tenderers expected to commence contracts by 21 May 2010.
The tender is the first of a two part project aimed at overhauling the way the agency stores and retrieves their records and data. A second tender to be released later in the year will include implementation activities relating to FWA’s records management responsibilities, including, importing the FWA Business Classification Scheme, Thesaurus and the department’s Records Authorities.
The EDRMS requirements specified are absolutely ‘boiler plate’ for a traditional EDRMS of the type issued by agencies for the last decade.
According to the tender document, the EDRMS will need to achieve seamless integration with MS Office products. The key ICT areas relating to the EDRMS in which the provision of service has been requested include:
- Records Capture;
- Classifications Scheme;
- Search & Retrieval;
- Security; and
- Disposal & Preservation.
Other ICT requirements included Reporting & Printing as well as Systems Integration.
In a clear example of a generic tender template not quite being modified appropriately, the tender document also outlines a number of very specific access requirements for contractors, including “no drilling is allowed during work hours (8am to 6pm)” and others such as “you may be asked to stop work if a court is in session and they can hear noises you are making.”
For more details, you can access the full Electronic Document and Records Management System tender (FWA-09/10-16)here.