IP Australia is looking for a vendor to maintain and update its extensive video conferencing fleet for at least the next three years and has invited tenders for the “Supply and Installation of LifeSize Video Conferencing Systems, Audio Visual systems, Crestron Control systems and associated Components”.
The agency, which is responsible for the management of patents, trade-marks and designs and plant breeder’s rights in Australia, has an immediate requirement to replace:
- Three polycom SD head systems and 6 TV’s in Canberra and Melbourne
- A number of polycom SD desktop systems with new LifeSize HD video conferencing head units and desktop systems
The successful tenderer will be expected to integrate the new capability into the agency’s existing infrastructure, which includes LifeSize Bridge and Transit Server and Crestron control equipment.
Beyond this, IP Australia will need replacement components to be supplied on an ad-hoc basis across its meeting facilities in Canberra and Melbourne, as well as for its 50 teleworking employees utilising desktop video.
The contract will be for an initial term of three years, with two optional extensions of one year each.
IP Australia has gone out of its way to exclude any services that may overlap with the Australian Information Management Office’s (AGIMO) mandatory whole-of-government Telecommunications Management (TMAN) panel.
“The maintenance excluding manufacturer’s warranty for all equipment is out of scope of this RFT process as maintenance is covered by the TMAN WoG panel,” say tender documents.
The TMAN panel has only been finalised in recent weeks and this exclusion provides an early indication that agencies throughout the Federal Government are already moving to procure through the panel. The advent of the TMAN panel also points to a fragmentation of the telecommunications market as these types of services can no longer be bundled up in broad service agreements.
Video-conferencing specialists should keep an eye on this market for future opportunities, with agency procurement plans forecasting more approaches to the market in coming months.
According the 2011-12 agency procurement plans, three other Federal Government agencies intend to go to market to procure video conferencing equipment and services in this financial year.
The Australian Bureau of Statistics have published their intention to go to tender to procure video conferencing equipment and fitout this quarter, meaning an approach to market should take place this month.
The National Health and Medical Research Council also published and intention to go to market this quarter, for video conferencing equipment and support.
The Australian Electoral Commission has published similar plans for quarter three of this financial year.
Tenders for the IP Australia video-conferencing requirement are due for submission by 19 October 2011.
An industry briefing is scheduled for this tender at IPA Head Office at Discovery House, 47 Bowes St Woden on Thursday 22 September 2011.