The need for increased services within a reduced budget environment has driven Public Transport Victoria (PTV) toapproach the market for an Enterprise Project Portfolio Management (EPPM) system.
The agency is responsible for the management of state-wide trains, trams and buses. It aims to reduce project costs by as much as 25 per cent, at the same time as annual public transport usage is expected to reach 700 million trips by 2020.
The required EPPM system will centralise project management, workflow and reporting functions, and automate a number of the agency’s manual processes including resource management and planning, document management and project reporting.
The supplier is asked to develop and support a “significantly enhanced Project Management system” that provides enterprise grade capabilities and is based upon the agency’s existing set of Oracle Primavera P6 Enterprise Project Portfolio Management tools, according to Request for Proposal documents.
The system must include report preparation and modification functions, document storage, the ability to input data from human resource and finance systems and workflow capability construction tools with real-time access for users.
The scope of the system includes simultaneous access for a minimum of 200 users, “with the ability to scale up significantly should it be required”.
PTV’s requirements also outline a range of desirable and optional capabilities, including:
- Mobile access to the system on iOS and Android based devices;
- The ability to lodge documents into an external document management system such as HP TRIM;
- Real-time connectivity with Oracle business and project accounting systems, and HP TRIM; and
- The separate grouping of workflows according to security levels.
At this stage of the approach to market, PTV has outlined three potential models for the rollout of the system: a vendor-led rollout with full responsibility given to the supplier; a hybrid vendor-PTV model with preparation, coordination and management functions led by the supplier; and a limited vendor involvement model with training services provided by the supplier and PTV undertaking the rollout.
RFP submissions close on 24 October 2014, and selected vendors will be asked to give in-person presentations on their proposal. PTV intends to finish evaluating responses by 14 November 2014.