The Queensland Government is another step closer to its ideal procurement landscape, seeking industry input on ways to future-proof their Whole-of-Government (WofG) procurement and contracts management systems.
The state currently has numerous WofG procurement and contract management systems which are operated by Queensland Government Procurement (QGP), as well as separate systems belonging to individual government departments that cater to their specific requirements.
In response to 2013 audit "Contract management: renewal and transition", which found QLD Government procurement was operating on a fragmented IT landscape, the state is now conducting an early market engagement (EME) to scope market capability for innovative WoG future procurement system options.
The market engagement documents include a draft proposed future state procurement system landscape, showing which solutions are in scope, as well as current procurement pain-points identified by the Office of the Chief Advisor–Procurement (OCA-P), which the solution must resolve.
The draft landscape requires “agency-led, centrally enabled” systems with a self-service experience. This includes an online catalogue functionality, so that agencies may browse options specific to their requirements and with the ability for purchase requisition approval flows.
The solution must accommodate buyers from all agencies as well as Queensland Shared Services (QSS), which is responsible for the ownership and management of WofG IT systems.
Proposed solutions must also accommodate the management of WofG supplier panels, with the capability to engage panelists, manage contracts, and offer visibility into supplier performance.
The “content and results of this EME will be used to inform the final position of the Queensland Government future state procurement landscape”, according to the documents.
Procurement reform is currently on the government's agenda, and so far includes the implementation of a new Queensland Government Procurement Strategy and Queensland Procurement Policy. In terms of ICT-specific procurement, a new digital marketplace for QLD agencies was announced as part of the 2017 Digital Strategy Digital1st, as well as the redesign of QLD’s contracting framework to make ICT procurement simpler and faster. The new marketplace is intended to reduce “red tape for all sectors of the digital, ICT and other industries.”
Options for deployment of the Queensland future state procurement landscape include cloud vs on-premise options, either multi-tenanted or single tenanted.
Responses to the EME must be submitted by April 18.