The Queensland Government expects to have commenced a market refresh of its whole-of-government panel for office machines by the end of this month, in preparation for the expiry of its existing agreement in October.
According to a forward procurement schedule issued by the Queensland Government Chief Procurement Office, the Invitation to Offer (ITO) will seek to “establish a whole-of-Government ICT Arrangement for the provision of a comprehensive range of Office Imaging Devices (e.g. single function printers and multi-function products), associated services including support and maintenance of the Products, through the Successful Offeror/s and their Nominated Dealers”.
Its predecessor, the expiring whole-of-government business machines panel became operational in November 2008 and is estimated to have facilitated the procurement of $60 million worth of hardware and services in the five years to its 2013 expiry.
The nine suppliers currently on this panel will be required to re-bid to keep their place in the Queensland market, including:
- Fuji Xerox
- Konica Minolta
- Kyocera Mita
- Oki Data
The panel will be just the second whole-of-Queensland-Government buying arrangement to be put to market since the Coalition came to power in April 2012. In March the Government opened applications to suppliers wanting to join its IT services panel, which will remain continuously open for the arrangement’s lifetime.
However it is unlikely that the new printer panel will be left open to constant market updates in the same manner. It is widely recognised that the traditional fixed term, fixed member panel model continues to be the most appropriate approach to commodity-based goods such as printers and office equipment, as a means of driving down prices in exchange for a nearly guaranteed market share.
It is unknown how many printers, scanners, photocopiers and multifunction devices are currently owned and operated by the Queensland Government.
At the last count the State’s public service numbered 195,405. As a point of reference, 2009-10 benchmarking data from the neighbouring NSW public service reveals a ratio of 7.8 Full Time Equivalent (FTE) staff to every printer. If the Queensland public service were to follow along similar resourcing patterns it would point towards a printer fleet in the vicinity of 25,000 in size.
Bidders should also be aware that the Queensland Government’s second largest agency, the Department of Education, Training and Employment (DETE) approached the market in April last year to establish its own panel of providers of managed print services, which has the potential to limit its usage of the new whole-of-government arrangement.
For more information, please contact the Editor (02) 9955 9896.