The Western Australian Department of Finance has approached the market to renew the State’s whole-of-government printer and copier panel which is estimated to have been worth $106 million over the current panel’s lifetime.
The new common use arrangement (CUA)PCS2013 for the supply of printing and copying machines and solutions will replace CUA25307 which covered business machines and business machine consumables. CUA25307 is due to expire in November 2013, however the government still has one twelve month extension option remaining beyond this date.
Tender documents do not include a revised estimate for expenditure through the new arrangement, but procurement values could well be impacted by the WA Government’s aim to save $8.6 million over four years through a 50 per cent reduction in spending on paper and printer consumables.
The documents do specify that suppliers will be required to demonstrate their ability to contribute to a number of efficiency measures, including the execution of ongoing improvements to solutions to “further optimise the print environment, improve productivity, or reduce costs”.
Aims for optimisation extend to an improvement in user-to-printer device ratios. This is a pursuit shared by other jurisdictions. Earlier this year, the Northern Territory Government indicated plans to reduce its ratio of printers to workstations to 11.49 printers per 100 workstations, and the ratio in NSW is 12.8 printers to 100 employees.
Major changes to the panel’s scope include the addition of “end-to-end solutions” under a new supply category for managed print services. These will likely be undertaken on a fee-for-service basis with the supplier retaining ownership of the hardware fleet.
The new arrangement also eliminates the separate supply categories for photocopier and printer multifunctional devices in the existing CUA, instead specifying a single category for multifunctional devices with two or more of copying, printing, scanning and faxing functions.
Supply categories under CUAPCS2013 have been broken down into five tranches:
- Category 1 – Managed print services;
- Category 2 – Multifunction devices and associated consumables;
- Category 3 – Printers and associated consumables;
- Category 4 – Facsimiles and associated consumables; and
- Category 5 – Brokerage service for consumables.
Finance expects that up to four suppliers will be appointed under each category. It also retains the ability to invite additional suppliers at any time during the term of the panel. Tender documents contain a provision for new categories of related goods and services to be added.
Only original equipment manufacturers are eligible to provide under categories 2, 3 and 4.
Suppliers on the current CUA that will have to reapply to continue providing hardware goods and services to the WA Government are:
- Aussie IT;
- Corporate Express;
- Fuji Xerox;
- Konica Minolta;
- Kyocera Mita;
- Laser Exchange;
- Lexmark International;
- Toner Action; and
Tender applications are due by 3 July, 2013.
Following the evaluation of tender submissions, WA Finance intends to establish an online “pick-and-buy” list for use by Government agencies. However, the traditional quote-and-response process will also be available for agencies whose needs are not met by the online schedule.
Keep up to date with all whole-of-government ICT panel arrangements with Intermedium’s Whole-of-government Panels Database.
For more information, please contact the Editor (02) 9955 9896.