Vic to implement Choose Your Own Device policy


Victoria is contemplating a Choose Your Own Device (CYOD) option as part of its replacement hardware State Purchasing Contract (SPC) which will allow employees to select their preferred device from the same list of devices available to agencies.

The Department of State Development, Business and Innovation (DSDBI) has issued a Request for Information (RFI) in relation to the establishment of a Desktops, Notebooks and Mobility Devices (DNMD) SPC to replace the expiring SPC for Desktops and Notebooks (DTNB).

The new SPC will add the option of procuring mobility devices in line with the Victorian ICT Strategy which states that “the exponential expansion of mobile computing…present[s] huge opportunities for Victoria”.

The current DTNB is due to expire on 30 April 2014 and has an average annual spend of $88.3 million, according to Intermedium’s Whole of Government panels database.

Suppliers on the expiring panel are:

  • Acer
  • Dell
  • Data #3
  • Hewlett-Packard
  • Lenovo
  • Toshiba

The RFI broaches the idea of including BYOD capabilities and seeks views on whether individual public sector employees should be able to choose their own device from the same list of devices as used by agencies.

While most agencies are yet to formulate a BYOD policy, DSDBI anticipates that agencies will have a policy in place within the next 18 months, thus establishing one of the necessary enablers for individuals to purchase through the SPC.

The RFI states, “It is also expected that having a standard list of devices and BYOD procurement mechanism in place ahead of the majority of BYOD policies, will provide a strong enabler for the future development of these policies.”

A CYOD option would provide “broad standardisation of equipment”, making it easier to manage BYOD within an agency, according to the RFI. Buyers will also be able to receive the device immediately and pay it off “in periodic instalments”.

The concept of CYOD was first introduced in the Australian Signals Directorate’s (ASD) 2013 Guideline for Risk Management of Enterprise Mobility Including Bring Your Own Device. The document explains that each device would have “comprehensive risk management controls applied” and be “completely corporately managed, for example using ASD evaluated BlackBerry Enterprise Server”. It also suggests that the devices would “potentially include a corporately managed separation of organisational data and personal data…a managed container or partitioning functionality built into the operating system”.

The Federal Department of Finance’s Request for Tender (RFT) for a new mobile panel was the first in the country to formally consider BYOD. Through the panel suppliers will be given the opportunity to offer “services that support BYOD policies” when applying under the arrangement. Agencies using the panel will be encouraged to consider “approaches to integrate personally-owned devices into the workplace”. The RFT closed in December 2013.

Apart from Victoria, NSW is the only other State that has contemplated BYOD capability within mobility procurement.

In May 2013, NSW shared service provider ServiceFirst issued a Request for Proposal (RFP) which looked to consolidate its mobility and WAN contracts into a single outsourced contract covering mobility arrangement, including BYOD capabilities. The outcomes of the RFP have not been made public as yet.

Currently, the only policy in place for BYOD in NSW is the Student BYOD Policy for NSW Schools. Under the policy, it is up to school principals to decide whether they want to adopt the policy or not.

A further move towards BYOD was flagged in NSW’s ICT Strategy Implementation Update 2013-14  which states, “The hardware category sub-group of the Procurement and Technical Standards Working Group is developing standards to guide agencies in their approach to options including mobility as a service that will support bring your own device capability”.

Market consultation for the new DNMB SPC closes on 19 March 2014.

The new SPC is not expected to be in place before the DTNB expires in April 2014.

Related Articles:

In Review: Government CIO attitudes to BYOD and Outsourcing

In Focus #5: BYOD policy still a work in progress for the Australian Public Sector

Victoria jumps on board “major technology trends” in ICT strategy update

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