INTERMEDIUM RESOURCES

Must know government language

Brush up on the essential public sector terminology and gain credence amongst decision makers.

Term Definition
Machinery of Government (MoG)

The structure or organisation of government, e.g. its arrangement into agencies with differing functions and dependencies. Machinery of Government changes occur when these arrangements are modified, such as a change to an agency's name or responsibilities, or a merger of multiple agencies into a single entity. 

Mid-Year Economic and Fiscal Outlook (MYEFO)

A mid-year update to the Australian Government's projected budget outcomes, typically released each December (and no later than January, per the Charter of Budget Honesty Act 1998). The MYEFO includes updated projections for national economic outcomes and their impact on the government's bottom line, but also often introduces New Policy Proposal initiatives and funding in addition to those introduced in the budget.

State and territory jurisdictions have equivalent mid-year updates, though the nomenclature and the acronym can vary and not all of them include additional NPP funding. The New Zealand equivalent is the Half Year Economic and Fiscal Update.

Multi-use list

A multi-use list is a short-list of suppliers who have been pre-assessed as able to supply certain commonly-used goods or services. A multi-use list is more flexible than a panel in that suppliers can be added or removed at any time. Also unlike a panel, suppliers do not undergo a value-for-money assessment and are not party to a contract or other legal arrangement in order to be added to the list.

New Policy Proposals (NPP)

Projects newly introduced and featured in a jurisdiction's annual budget or mid-year update. These are of particular interest to suppliers as much of the total value of NPP funding will be externally addressable by the market - unlike ongoing or Business-as-Usual funding, which will primarily be spent internally (i.e. on staff) or through an existing procurement arrangement.

While the value of NPP ICT funding varies depending on the budget cycle, revenue availability, and other economic and political factors, typically it amounts to between 15 and 30 per cent of the jurisdiction's total ICT budget.

Non-General Government Sector (Non-GGS)

Public financial corporations (including borrowing authorities) and public non-financial corporations; i.e. government organisations which provide goods and services to consumers on a commercial basis, and which are funded largely by the sale of goods and services.

Panel

In procurement, a panel is a short-list of suppliers who have been pre-assessed as able to supply certain commonly-used goods or services, and who have been added to the panel through a contractual or standing offer arrangement that lasts for a fixed period of time.

Post-election budget

The first budget to be released following an election. Regardless of the winner, these tend to feature reduced New Policy Proposal ICT funding because discretionary funds will be redirected to fulfil pre-election promises. If the election resulted in a change of government then the expected value of new ICT initiatives funding will be even lower as the new government settles in and solidifies its reform agenda. Typically, a change of government will result in a period of relative policy inertia lasting around 18 months.

Pre-election budget

A budget released in the lead-up to an election. Typically features low New Policy Proposal ICT funding as governments will wish to minimise their discretionary spending in order to improve their bottom line and present themselves as sound economic managers. While some ICT initiatives may be featured as pre-election promises, government pre-election platforms tend to focus on front-line service delivery functions with minimal ICT components.

Request for Information (RFI)

A Request for Information is a buyer's way of testing the market before proceeding to a full Request for Tender (RFT). In an RFI, the buyer will lay out its broad requirements and asks for suggestions from vendors as to which of their products or services could most effectively fulfil them. Responding to an RFI generally does not commit the vendor to any future participation in the project, though it may be viewed as an indication that the vendor is interested in being involved in it in future.

Request for Tender (RFT)

A Request for Tender is an open invitation to suppliers to pitch solutions that meet the buyer's specific needs. A tender submitted in response to an RFT must adhere to the buyer's stated requirements (usually spelled out in RFT documents) and typically undergo a value-for-money assessment alongside any other required assessments.