The NSW Police Force (NSWPF) has approached the market to source a fleet management solution which will reduce the cost of maintaining and replacing its 3,850 vehicles.
The NSWPF has been allocated $638,000 in the latest state budget to implement the system, all of which is due to spent in 2011-12.
At present, all state government vehicles must be ordered and leased through State Fleet, a commercial unit of the Department of Finance and Services. Under this arrangement, the NSWPF spends over $45 million per year on vehicle leases.
Due to the strict penalties involved, close management is required to oversee the lease procedures between the NSWPF and State Fleet. Responsibility for this oversight falls to the Fleet Service’s Unit, the NSW Police Force’s centralised administration processing centre for the re-ordering of vehicles.
With the cost of vehicle leases and maintenance costs continuing to rise, the Fleet Service’s Unit is looking for a solution that will cover the end-to-end management of all costs associated with the NSWPF’s vehicle fleet.
The implementation of the proposed Fleet Management System Solution would help manage these costs by streamlining management and vehicle ordering procedures, reducing leasing costs and achieving greater efficiency.
The Solution must be based upon an existing commercial off-the-shelf product or developed on the SAP R/3 Enterprise System.
The Fleet Management System Solution Request for Proposals comes at a time of serious structural and strategic reform within the agency’s ICT functions.
In August 2011, the NSWPF launched a new business ICT Strategy, following an extensive review of the organisation’s ICT governance and direction. The review made several recommendations, including the establishment of a Chief Information Officer position, replacing the role of the Director of Business Technology Services.
“These changes will allow for a wider perspective when it comes to innovation and effective delivery across the organisation,” a Police spokesperson told Intermedium.
“Some of the issues driving change in the NSWPF environment include social media, whole-of-Justice initiatives and emerging technologies for law enforcement, including intelligence-led policing, predictive analytics and use of biometrics,” she said.
The NSW Budget Papers revealed a number of new funded projects at the NSWPF to be launched in 2011-12, including:
- $7.2 million to purchase of 100 Mobile Automatic Number Plate Recognition Units ($3.6 million for 2011-12);
- $4.1 million for the refurbishment of Livescan biometrics hardware ($2 million for 2011-12);
- $2.8 million to automate data exchange with the courts ($1.3 million in 2010-11); and
- $0.5 million to implement the Government’s 21st Century Neighbourhood Watch Program (involving Project eyewatch);
This financial year $12.3 million is due to be spent on the final stages of the upgrade of the Force’s Core Operating Policing System (COPS), a project started in 2007.
Another $9.2 million has been allocated to the ongoing upgrade of ICT equipment across the state, for expenditure in 2011-12.
The Request for Proposal (RFP) invites interested parties to make submissions for the implementation of the new solution. An industry briefing concerning will be held on 5 October 2011, with all submissions due by 12 pm on 21 October 2011. The successful applicant will be awarded the contract at the end of November 2011.
The State-wide implementation of the Fleet Management System Solution is expected to commence in December 2011 and will be completed by 30 April 2012.